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One Page Status Report Khalil Abdul-Rahman2020-03-04Rajab 09, 1441 at 05:25This document provides good structure and helps us to bring closure to this phase of our work. Br Jammal, were the certificates sent to the participants identified by Br Muslim? |
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salam, please lets review the attached file, this is an attempt to secure qualitative participation in all shuras.
masha Allah |
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Budget Statement Updated. But, please, explain more on the budget on Utilities and Logistics. Jammal Riad Mahmood2019-12-31Jumada' al-Ula' 05, 1441 at 02:18salam, i will provide budget details for every component itemized on the budget statement. insha Allah. Muslim A Mahmood2019-12-25Rabi' al-Thani 28, 1441 at 11:00Entering Budget and Actual AmountsIn this worksheet, the Actual amount is calculated from the Labor, Materials, and Fixed Costs columns. This means that you manually enter the Budget... (Read More) |
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salam brothers, please go through the training agenda and make necessary inputs.
ma'a salam. Muslim A Mahmood2019-12-20Rabi' al-Thani 23, 1441 at 04:33Salam. I can assist if there is any technical issue. Khalil Abdul-Rahman2019-12-19Rabi' al-Thani 22, 1441 at 13:40Please include your updated budget among the documents that you add to the Deliver phase. Jammal Riad Mahmood2019-12-15Rabi' al-Thani 18, 1441 at 13:37Thanks brother Muslim for your contribution we are adopting your inputs.
Muslim A Mahmood2019-12-15Rabi' al-Thani 18, 1441 at 07:34Again. I would like to refer you to Solving the Real Problem to a better understanding of the methodology. Muslim A Mahmood2019-12-15Rabi' al-Thani 18, 1441 at 06:07I would like to propose the presentation method forJumma'at Masjid Fund shura. Starting with the Title of the Shura,
Lifetime Investment for Endless Reward: Building Jumma'at MasjidSuleiman Aliyu Suleiman2019-12-15Rabi' al-Thani 18, 1441 at 05:58I can't agree more, looking forward for more commitment from me to excellence this course Khalil Abdul-Rahman2019-12-14Rabi' al-Thani 17, 1441 at 12:48Agreed. This is a good first step. Musa Boyi2019-12-14Rabi' al-Thani 17, 1441 at 12:33Masha Allah, it's a successful training. And knowledge has been impacted. May Allah help us. |
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Supporting Documents Muslim A Mahmood2019-12-14Rabi' al-Thani 17, 1441 at 16:02Masha'Alllah brother. Jazāk Allāhu Khayran. Musa Boyi2019-12-14Rabi' al-Thani 17, 1441 at 14:32The Du'a, for closing prayers Fa subhaanakallahumma wabi hamdika, ash-hadu anllaa 'ilaaha illa anta astagfiruka wa atuubu ilayk This is what prophet Muhammad s.a.w. use to recite as... (Read More) Khalil Abdul-Rahman2019-11-29Rabi' al-Thani 02, 1441 at 18:01Looks good to me. Thanks for putting this together! Muslim A Mahmood2019-11-29Rabi' al-Thani 02, 1441 at 11:17I have made a Project Budget Management sampling from the submitted budget. Is the format ok or do we need to design another? |
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Salam,
This is to inform us that the transition of leadership from sister Maryam Maishanu to brother Jammal Mahmood has been completed.
Therefore, we shall have our leadership team Clarification meeting on Monday 18th November, 2019 by 11am Insha Allah.
Khalil Abdul-Rahman2019-11-16Rabi' al-Awwal 19, 1441 at 16:45Excellent! Please have ready for discussion any plans you have already thought of. You might also upload to this action step relevant document(s) that you want to use as supporting references. |
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brother Muslim, please design a sample of certificate that we are going to issue to our participants for FVPS.
Thanks. Muslim A Mahmood2019-11-06Rabi' al-Awwal 09, 1441 at 09:09The sample certificate is ready. I will send it via email. Please, Bro Abdul Latheef, add the upload button in the comment tool ribbon, if possible. Thanks always. |
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salamu alaikum, thank you all for entrusting me to lead the project FVPS from now on. i assure you of my commitment and transparency in discharging my responsibility as the new leader. M
Maryam Maishanu2019-11-07Rabi' al-Awwal 10, 1441 at 15:13May Allah guide you to achieving greater success. LearnOn ICT will continue to provide its support to the project Muslim A Mahmood2019-11-06Rabi' al-Awwal 09, 1441 at 03:51Thanks, brother Khalil. I agree with your emphasis on building the necessary skills and capabilities of the young participants in order for them to confidently tackle the problems of... (Read More) Khalil Abdul-Rahman2019-11-05Rabi' al-Awwal 08, 1441 at 10:22Following up on yesterday's conference call, I wanted to share a few ideas on how the participants could be selected differently as compared to the first version of the project. Also I... (Read More) Khalil Abdul-Rahman2019-11-04Rabi' al-Awwal 07, 1441 at 07:57Br Jammal, in preparation for our next leadership team conference call, let's schedule a one-to-one call to discuss the leadership transition and any issues you want to clarify. Any day... (Read More) Muslim A Mahmood2019-11-02Rabi' al-Awwal 05, 1441 at 06:26Thank you for your acceptance. May Allah [swt] make it easy for you. Amin. |
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Provide to Br Jammal a document that confirms his selection as the new Project Manager of the Transitioning from Victims to Problem Solvers project. See attached document. Muslim A Mahmood2019-11-01Rabi' al-Awwal 04, 1441 at 15:42Congratulations Br Jammal. May Allah give you wisdom and courage. Amin. |
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Budget submission on expenses since the commencement of Scholarship competition Khalil Abdul-Rahman2019-10-31Rabi' al-Awwal 03, 1441 at 07:46Agreed. However, now that leadership has transitioned to Br Jammal, he is responsible for developing a new timeline. For our next conference call we should prepare to assist him in this task. Muslim A Mahmood2019-10-31Rabi' al-Awwal 03, 1441 at 06:51The only thing missing from the updated budget is the date stamp. The date stamp will give the duration of the project and the reference date of the transaction. Thanks nonetheless. Khalil Abdul-Rahman2019-10-30Rabi' al-Awwal 02, 1441 at 19:54Thanks Sr Maryam for submitting an updated budget. Much appreciated! Br Jammal -- Please let us know of any questions. |
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Transfer of funds to Br. Jamaal's account |
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Handing over of competition materials, documents, recordings and pictures to Br. Jamaal M
Maryam Maishanu2019-11-07Rabi' al-Awwal 10, 1441 at 15:07Ok. Noted Khalil Abdul-Rahman2019-11-01Rabi' al-Awwal 04, 1441 at 15:15Please attach these documents to this action step. This will allow us to keep all relevant documents as part of this shura. |
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Advice H
Hafsat Mahmood2019-08-06Dhu al-Hijjah 05, 1440 at 13:19The project from From Victims to Problem Solvers is a wonderful initiative and a highly relevant intervention for our communities. Being a new approach to problem solving , we commend... (Read More) |
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Hands-On using the ShuraForAll Platform |
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Invitations to Participants, Facilitators & Mentors |
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Working with Sr Maryam to make the necessary arrangement for each Group of Participants to have access to ShuraForAll platform, for better collaboration Muslim A Mahmood2019-10-24Safar 25, 1441 at 17:45It seems only Group 1 is active. Please, Sr Maryam, contact the other Groups to participate. Br Jammal, please assist. |
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Each Group has been given 7 more days (2019-08-21) i.e. 20th Dhu al-Hijjah to move to Decide Step. Before that, please, Sr Maryam should make the necessary arrangement for the 2nd visitation to the respected communities for more feedback and action steps (i.e. Decide Options) to be taken. |
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Letters of Introduction to Stakeholders (Mentors) |
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Flyer Design for “From Victims to Problem Solvers” Competiton |
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Competition Gantt Chart for “From Victims to Problem Solvers” |
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Banner-Poster Design for “From Victims to Problem Solvers” Competiton |
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“From Victims to Problem Solvers” Competiton Jingle Media Placement |
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Facebook Social Media Handle for “From Victims to Problem Solvers” Competiton
{https://www.facebook.com/learnonict/?ref=br_rs&_rdc=1&_rdr} |
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Page Designed for “From Victims to Problem Solvers” Competiton on LearnOn ICT:
{https://learnonict.com/victimstoproblemsolvers/} |
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“From Victims to Problem Solvers” Competiton Report (see attachment) |
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We're able to identify some pros and cons that we have to take advantages of and we will be facing. Among the tools implored are online collaboration using Google Tools (Docs, Sheets & Drive) and WhatsApp.... (Read More) |
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Background Khalil Abdul-Rahman2019-08-06Dhu al-Hijjah 05, 1440 at 11:06Please add to the appropriate action steps for this objective those pictures and other files you have prepared that document various community meetings that have been held. |
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The Problem |
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Aim |
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Objectives |
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Competition Plan |
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Stakeholders’ Contribution |
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Competition Goals |
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Create Publicity and Awareness |
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Competition Kick-off |
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Competition Co-ordination Khalil Abdul-Rahman2019-09-11Muharram 12, 1441 at 11:55Here's a summary of the decisions made during a conference call on Muharram 12, 1441 that involved program mentors:
Muslim A Mahmood2019-07-22Dhu al-Qa'dah 19, 1440 at 09:49FV-PS Review & Next AgendaThursday, July 18, 2019
15th Dhu al-Qa'dah 1440
4:30 PM
PRESENTHaj. Hafsat Sugra Mahmood
Maryam Maishanu
Jammal Mahmood
Muslim A. Mahmood
APOLOGIESBro... (Read More) |
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Post-Competition & Award |
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Partner with Howard County Public Schools in the area of service-learning. |
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Establish Ahlul-Lahi Academy as a partner school in using ShuraForAll and advocating the use of shura in leadership development activities. |
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Request Sr Maryam and Br Muslim to construct a budget for promoting student participation and attach it to an action step. |
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Conduct a conference call on 1441/1/8 for mentors and Sr Maryam to determine what needs to be done to improve the way we train youth to be productive participants in the competition. Khalil Abdul-Rahman2019-09-07Muharram 08, 1441 at 15:42During the call we decided to:
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Identify and post examples of potential mentors. |
The core work in every shura
Crafting a good strategy and executing it is part of the core work in every shura.
When we use the word strategy we are referring to active problem solving.
So, for example, when a person starts a shura, she tries to provide an insightful context that helps participants understand the challenge being introduced.
This includes uploading as many relevant documents as needed to deepen everyone’s understanding.
Accurate and concise problem statement
Strategy begins here, with an accurate and concise problem statement description.
Once suitably informed, participants actively engage in dialogue to determine the best course of action to take. The focus is on trying to determine what is the most important part of the problem that needs the most attention.
Emphasis is on “most important.” The selected course of action guides all subsequent actions, ensuring that they reinforce each other. This is what adds strength to strategy.
Keep everyone informed
Then the work of the shura shifts to the Deliver phase. This is where all participants are expected to commit to entering and carrying out action steps that help accomplish objectives.
Only the important action steps should be entered. Even though some participants may think that every action step is important, they must be prioritized. The top priority steps are the most important.
As part of the strategy execution process, they must be entered before the task is performed.
This allows other participants to see what action steps are intended to be carried out. It helps inform them of the thinking that is behind the planned actions before actually using the time and resources to perform them.
Now comes the hardest part. We have to follow through on what we say we are going to do. And we need to hold everyone accountable.
All of this is what helps make a shura successful.
The person who starts the shura is called the shura initiator and is responsible for explaining the shura context and providing a timeline for completing its phases of activities. This information is displayed in the Overview section. All text in this section is indexed to optimize search results to make it easy for users to find your shura. So, be sure to include all the important keywords in this text.
Following this, the shura moves to the Discuss phase where all participants share their points of view on the issue as they recommend various courses of action to take. They are expected to provide evidence in the form of linked references or uploaded files to support their viewpoints.
After the discussion time period has ended, the shura moves to the Decide phase. Here is where each person selects their preferred course of action based on their best judgment. The ShuraForAll tool will compile selections and present the results to everyone. Once the course of action is agreed on, the shura effort moves to the Deliver phase.
This is where participants try to put the selected course of action into motion by setting objectives and carrying out action steps. Each person either joins an existing team or starts a new team and then performs the work. ShuraForAll charts the progress along the way, letting everyone know how things are going.
Each shura displays a set of metrics that inform all participants how things are going. Below each shura phase (Discuss, Decide, Deliver) icon is a score that indicates overall performance.
For the Discuss phase this metric is the ratio of the number of unique participants who have submitted at least one comment to the total number of participants in the shura.
For the Decide phase this metric is the ratio of the number of unique participants who have selected a preferred course of action to the total number of participants in the shura.
For the Deliver phase this metric is the ratio of the number of unique participants who have self-assigned at least one action step to the total number of participants in the shura.
As work is performed in the Deliver phase, the tool automatically calculates the Achieve Rate metric for each participant. This is a measure of completing the action steps that are given a higher weight or greater priority. A higher Achieve Rate indicates that the person is completing the more important action steps.
Since a participant can work on more than one team, the Achieve Rate is calculated in the context of work performed for each team, as shown below.
The Achieve Rate is also calculated as a composite score for all the participants who are working on a given team. This score is a measure of team performance.
Additionally, the Achieve Rate is calculated as a composite score for all the participants who are working on a given objective. This score is a measure of objective performance.
An example of objective level and team level performance Achieve Rate measures is displayed in the Shura Profile Report. This report is generated for each shura and is updated in real time as work is performed.
Both the Shura Profile and the My Profile Report can be produced by selecting each from the user menu.
An example of My Profile Report is shown below.
All reports represent progress made up to the point the report is produced.
Select the Discuss menu item to participate in the discussion. This phase is designed to support broad participation by all people who join the shura. Share your viewpoints by entering your comments and/or submitting questions.
To start the process, select either the +Comment or +Course of action button. Each comment requires also adding a recommended course of action. If you select the +Comment option, the following will be displayed.
Each participant can add up to three recommended courses of action. Select the +Course of action button to accomplish this.
When the Discuss phase ends, the shura initiator must first prepare the Decide phase for use by all participants. Before this, the following will be displayed.
The shura initiator should select the +Set Courses of Action option to display:
Then this person selects up to five proposed courses of action that will be used by participants to determine which one each prefers.
Each time a proposed course of action is selected, it moves to the first available field. This process is repeated until all the desired courses of action have been chosen.
The message at the bottom of this display is intended to remind the shura initiator to be sure to set the courses of action to select from before leaving the screen.
After the shura initiator completes preparing the Decide phase for voting, each participant returns to the shura to vote. Once the selection is made and submitted, it cannot be changed.
When the Decide phase End Date has passed, the ShuraForAll tool automatically adds up all the selections and displays the number of selections for each course of action.
The most frequently selected course of action is automatically moved to the Deliver phase. If the shura initiator decides to override this course of action, then he or she can type in a different course of action.
In this case, the reason for the change should be given, to provide everyone an opportunity to understand why the decision was made.
We need to set objectives to help us focus on what is important. To add a new objective, tap the Add icon and then select ‘Enter a new objective’ from the Objective menu.
If you want to work on an objective that already exists, select it from the Objective menu and then complete the process of either selecting an existing team or creating a new one. Then enter and save an action step.
To change an objective, tap the
icon and then select the ‘Edit’ option. You cannot change the description of an existing objective but you can select a different one.
Note: You can only edit information that you entered. You cannot edit someone else’s information.
We use teams to get work done. To create a new team, tap the Add icon and then select ‘Enter a new team’ from the Team menu.
When you continue to the point where you enter and save an action step,
you will automatically be joined to the team you just created.
To join an existing team, tap the Add icon and then select an existing objective or enter a new one. Then select the team you want to join from the Team menu. Enter and save the action step(s) you want to carry out.
Action steps are the tasks that you agree to perform to accomplish an objective. You can add an action step when you complete the process of selecting an objective and team.
To add more than one action step, tap the ‘Add more’ link.
When you want to edit an existing action step, tap the
icon and then select the ‘Edit’ option. You can edit or remove any combination of action steps.
Note: You can only edit information that you entered. You cannot edit someone else’s information.
The Achieve Rate is a measure of completing the action steps that are given a higher weight or greater priority. Using this statistic helps everyone understand the extent to which each person stays focused on the most important parts of the work.
You can learn how well an individual or a team is performing by viewing their Achieve Rate. Each person’s Achieve Rate for the team that they are working on appears next to the person’s name.
Tap the Team link for any set of action steps to view the Achieve Rate for all the teams that have been created.
You can also tap the link associated with any objective to view the Achieve Rate for all the objectives that have been created.
The person who starts the shura (shura initiator) is responsible for explaining its context and providing a timeline for completing its phases of activities. To get started, tap the “Start a Shura” button on the Home page, then you will see the Setup page for starting a shura.
Next, select the type of shura you want to manage and give it a short title.
» Select Regular Shura for addressing issues and solving problems.
» Select Course Shura for offering training courses.
Then set the type of accessibility to your shura that you want participants to have. You can change the selection as needed to fit changing conditions.
To provide a timeline for each phase (Discuss, Decide, and Deliver) of the shura, select your preferred Calendar Method and enter the desired Start and End dates.
Only enter the End Date of the Deliver phase when you want to let everyone know when the work of the shura has to end. Otherwise, leave this End Date blank to allow the work to continue as long as needed.
The shura initiator can revisit the Setup function and change any of these dates whenever desired. The tool provides the flexibility to allow you to change any of the affected dates as needed to allow the workflow to proceed in a structured way.
Next, the shura initiator enters text in the Explanation Text box that allows all participants to understand the intent, purpose, and context of the shura. To help with this, the ShuraForAll tool allows a variety of document types to be uploaded.
It is strongly recommended to make the information entered into this text box and the associated documents as clear and complete as possible to allow everyone to get a full picture of the work of the shura.
Updates to the various subsections of the setup section can be made at any time. Be sure to save changes made to a given subsection before proceeding to make additional changes to another subsection. If you forget to do this, the earlier changes will be lost.
Finally, upload an image to appropriately give a visual representation of the shura. Doing this helps to attract potential participants and gives them an early idea of what the shura is likely to be about. This image is displayed alongside the images of all the other shuras that are featured on the ShuraForAll webpage.
Select the Manage menu item to respond to requests to access your shura, to generating user profile reports, to view fees paid for a course shura, and to remove participants from the shura.
When a person makes a request to join a shura that you have started, you will receive an email message containing content similar to the one below.
You should click the Manage button to respond. This action will open your browser to the related shura and return you to the Manage section webpage where information similar to the following is displayed.
After selecting the desired response an email notification will be sent to the requester informing of the outcome and what next steps to take.
Another function associated with the Manage menu is the capability to generate a user profile report for each participant. It displays the Achieve Rate metric calculated as a score for the participant for each of the objectives and for each of the teams the person is working on.
To generate this report, click the Manage button then click the report icon corresponding to the person of interest.
If you are offering a course shura for a fee, then you can use the Manage function to see who among the participants have paid and the amount paid.
After clicking the Manage button a list of all participants is displayed.
To remove a participant from the shura, click the Revoke Course Access button for the desired participant.
To invite others to participate at any stage of the shura, select the Invite menu item. Then select the Compose Invite button to type your message.
You can send multiple messages by selecting the +Add more option.
If you want to remind participants to respond to an invite that already has been sent, select the Remind Invitee button.
A list of all invitees will be displayed. Select the checkboxes for all whom you want to send a reminder message.
Enter a coupon code to get discount, if you have any.
By clicking the "Pay" button, you agree to the Terms of use.
